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Minutes of 2022 Organizational Meeting 01.01.2022

On January 1, 2022 the Town of Denmark Town Board held their organizational meeting for 2022.

Town Officials Present:

Board Member Frank Fazio

Board Member Peter Jones

Board Member Darlene Rowsam

Board Member Fred Wadsworth

Supervisor Scott Doyle

Supt. Of Highways Patrick Mahar

Town Clerk Prudence Greene

 

Also present:

James Der

 

The meeting was called to order at 1:00pm by Supervisor Doyle.

 

Board Member Fazio led those assembled in reciting the pledge of allegiance.

 

A roll call was conducted by Clerk Greene for attendance.  All members of the Town Board were in attendance.

 

Board Member Fazio made a motion, seconded by Board Member Wadsworth to accept the amended agenda.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye

 

Board Member Jones offered a resolution, seconded for adoption by Board Member Wadsworth as follows:

Resolution #1-2022:  The Town of Denmark Town Board hereby resolves to remove James Der and Frank Fazio as signers for any accounts associated the Town of Denmark.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 1-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #2-2022: The Town of Denmark Town Board hereby resolves to remove Lori Wheeler as a signer / depositor on the Town Clerk, Tax and Decals accounts.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 2-2022 adopted 01.01.2022

 

Board Member Jones offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #3-2022: The Town of Denmark Town Board hereby appoint Frederick Wadsworth as Deputy Supervisor for a term of one year beginning January 1, 2022 and ending December 31, 2022.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Abstain

Supervisor Scott Doyle   Aye                                                                        Resolution 3-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #4-2022: The Town of Denmark Town Board hereby approves the following appointments:

-Town of Denmark Dog Control Officer – Nickolas Astafan

-Town of Denmark Deputy Dog Control Officer – John Young

-Town of Denmark Zoning Officer – Lloyd Woodruff

-Town of Denmark Deputy Zoning Control Officer – Kevin Gaines

-Town of Denmark Bailiff – Joseph Greene

-Town of Denmark Deputy Bailiff – Duane St.Louis

-Town of Denmark Deputy Court Clerk Rachael Vary from 1/1/2022 through 12/31/2022

-Appointment of North Country CPAs as the Town’s Accountant

-Town of Denmark Website Administrator Prudence Greene

-Appointment of Patrick Mahar as Superintendent of Special Districts. Date of office 1/1/2022 through 12/31/2025

-Appointment of Prudence Greene as Water District Clerk. Date of office 1/1/2022 through 12/31/2025

-Appointment of Patrick Mahar to Planning Board. Date of office 1/1/2022 through 12/31/2028

-Appointment of Fred Smith to Zoning Board of Appeals. Date of office 1/1/2022 through 12/31/2026

-Appointment of Prudence Greene as Town of Denmark, District 2451, Registrar of Vital Statistics for a four (4) year term effective 1/1/2022 through 12/31/2025.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 4-2022 adopted 01.01.2022

 

Supervisor Doyle noted that no appointments were made to the Board of Ethics.  He asked the Town Board to consider whom they would like to appoint and discuss it at the regular monthly meeting on January 17, 2022.

Board Member Jones offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #5–2022: Town of Denmark Board designates/approves the following: Supervisor Scott M Doyle to utilize Community Bank as authorized signer, with Deputy Supervisor Frederick Wadsworth as additional authorized signer as depository for funds for:

  • Funds for Highway Account Ending 0006
  • Town General Account Ending in 0048
  • Trust & Agency Account Ending in 0113
  • Town of Denmark Water District 1 Account Ending in 7079
  • Town of Denmark Water District 1 Capital Account Ending in 1773
  • Town of Denmark Money Market Account Ending in 1933
  • Clerk Prudence Greene with Deputy Clerk Susan Kirch-Corey as signers & depositors to utilize Community Bank for Town Clerk Account Ending in 9708, Town Tax Collection Account Ending in 1552 and Town DECALS Account Ending in 0030
  • American Recovery Plan Act Account Ending in 4777

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      abstains

Supervisor Scott Doyle   abstains                                                                               Resolution 5-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #6–2022: Town of Denmark Board Authorizes Justice’s Thomas Kiernan to utilize Community Bank for the Town of Denmark Justice Account 4588

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 6-2022 adopted 01.01.2022

 

Board Member Rowsam offered a resolution, seconded for adoption by Board Member Jones as follows:

Resolution #7-2022 The Town of Denmark Town Board hereby readopts the existing Town of Denmark Policies that follow:

  • Policies & Procedures for Purchases
  • Workplace Violence Prevention Policy & Incident Reporting
  • Town of Denmark Sexual Harassment Policy (State Mandated, Outside Trainer)
  • Town of Denmark Code of Ethics Policy
  • Town of Denmark Equal Opportunity Policy
  • Town of Denmark Americans with Disability Act Policy
  • Town of Denmark Firearms Policy
  • Town of Denmark Training of Planning Board and Zoning Board of Appeals
  • Town of Denmark Electronic Use Policy
  • Town of Denmark Policy Against Discrimination and Harassment (Compliance Officer Section)

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 7-2022 adopted 01.01.2022

 

Board Member Fazio offered a resolution, seconded for adoption by Board Member Wadsworth as follows:

Resolution #8-2022: The Town of Denmark Town Board hereby establishes that Regular Monthly Meetings of the Town of Denmark Town Board will be held on the 3rd Monday of each month, starting at 6PM. Meetings will be held at the Town Municipal Building at 3707 Roberts Road every month, except for November, when the meeting will be held on November 9th,, commencing at 6PM. (the public hearings will be set by the Town Board the month prior to the hearings.)

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 8-2022 adopted 01.01.2022

 

Board Member Jones offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #9-2022 The Town of Denmark Town Board hereby authorizes Supervisor Scott M. Doyle to invest Town of Denmark monies in an interest bearing Account(s)

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 9-2022 adopted 01.01.2022

 

Board Member Fazio offered a resolution, seconded for adoption by Board Member Wadsworth as follows:

Resolution #10-2022: The Town of Denmark Town Board hereby names the Lewis County Journal & Republican and/or the Watertown Daily Times as the official newspapers for the Town of Denmark

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 10-2022 adopted 01.01.2022

 

Supervisor Doyle offered a resolution, seconded for adoption by Board Member Wadsworth as follows:

Resolution #11-2022: The Town of Denmark Town Board hereby authorizes the town to adopt Federal Milage Reimbursement Rate of $.56/mile for travel conducted doing Town of Denmark business.  

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 11-2022 adopted 01.01.2022

 

Board Member Fazio offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #12-2022: The Town of Denmark Town Board hereby directs that the Town of Denmark approves a blanket undertaking bond covering all Town Officers as required by Section 25 of the Town Law; and further resolve that, Supervisor Doyle, Deputy Supervisor Wadsworth, Town Justices Thomas Kiernan, Town Clerk Prudence Greene and Deputy Clerk Susan Kirch-Corey are specifically covered under Blanket Undertaking, as required by Public Officers Section 11(2).

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      abstains

Supervisor Scott Doyle   Aye                                                                        Resolution 12-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #13-2022: The Town of Denmark Town Board hereby authorizes Patrick Mahar to review I-9 forms and sign as authorized representative for all Highway Department employees.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 13-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #14-2022: The Town of Denmark Town Board hereby authorizes Prudence Greene to review I-9 forms and sign as authorized representative for all General Fund employees.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 14-2022 adopted 01.01.2022

 

Board Member Fazio offered a resolution, seconded for adoption by Board Member Jones as follows:

Resolution #15-2022: The Town of Denmark Town Board hereby authorizes Town Clerk Prudence Greene to charge a $25.00 fee for all dishonored checks paid to the Town of Denmark

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 15-2022 adopted 01.01.2022

 

Board Member Fazio offered a resolution, seconded for adoption by Board Member Jones as follows:

Resolution #16-2022 The Town of Denmark Town Board hereby directs the attached salary schedule be adopted for 2022:

Bi-Weekly Payroll
Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (26)
Town Clerk / Tax Collector Greene A1410.11 $32,000.00 bi-weekly $1,230.77
Highway Supt. Mahar A5010.1 $53,000.00 bi-weekly $2,038.46
Assessor William Vargulick A1355.1 $20,000.00 bi-weekly $769.23
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (26)
Court Clerk Prudence L. Greene A1110.13 $11,927.00 bi-weekly $458.73
Custodian Sandy Wadsworth A5132.1 $20.00 per hour bi-weekly  
Deputy Clerk Sue Kirch – Corey A1410.12 $16.00 per hour bi-weekly
Monthly Payroll
Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (12)
Town Supervisor Scott Doyle A1220.1 $18,000.00 monthly $1500.00
Councilman Fred Wadsworth A1010.1 $2,240.00 monthly $186.67
Councilman Frank Fazio Jr A1010.1 $2,240.00 monthly $186.67
Councilman Peter Jones A1010.1 $2,240.00 monthly $186.67
Councilman Scott Doyle A1010.1 $2,240.00 monthly $186.67
Town Justice Kiernan A1110.11 $15,218.00 monthly $1,268.17
Town Justice A1110.11 $ 5,572.00 monthly $464.33
Deputy Court Clerk Rachael B. Vary A1110.14 $4,200.00 monthly $350.00
ZEO Lloyd Woodruff  B8010.1 $15.25 per hour monthly *Will be reported
Planning Board Chair Kevin Gaines B8020.1 $840.00 monthly $70.00
Planning Member Patrick Mahar B8020.1 $600.00 monthly $50.00
Planning Member John Williams B8020.1 $600.00 monthly $50.00
Planning Member Debra Der B8020.1 $600.00 monthly $50.00
Planning Member Mary M. Jones B8020.1 $600.00 monthly $50.00
Planning Member Thomas Beyer B8020.1 $600.00 monthly $50.00
Planning Member B8020.1 $600.00 monthly $50.00
Planning Secretary Amanda Gaines B8020.1 $600.00 + $14.00 per hour monthly $50.00 + *reported hours at $14.00 per
Quarterly Payroll
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period
Court Bailiff Joseph E. Greene A1110.12 $ 3,256.00 quarterly $814.00
Deputy Court Bailiff Duane St. Louis A1110.12 Will be reported
Water Clerk Prudence Greene SW1 8310.12 $ 1,200.00 quarterly $300.00
Supt of Water Patrick Mahar SW1 8310.11 $ 1,500.00 quarterly $375.00
Web Admin Prudence Greene A1010.42 $ 1,100.00 quarterly $275.00
Registrar Prudence Greene B4020.11 $    400.00 quarterly $125.00
Deputy Registrar Lori Wheeler B4020.12 $    100.00 quarterly $  25.00
Teamster Contract Article 24: WAGES AND HOURS – effective 01/01/2022
Working Supervisor

$22.31 hour

M.E.O.

$21.51 per hour

Probationary

$20.45 per hour

 
Annual Payroll to be paid 1 time in December
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period
Board of Assessment Review Chair Debra Der A3610.41 $410.00 annually $410.00
Member Board of Assessment Review John Astafan A3610.41 $130.00 annually $130.00
Member Board of Assessment Review Jamie Haggett A3610.41 $130.00 annually $130.00
Zoning Board of Appeals Chair Charles Haggett B8010.1 $250.00 annually $250.00
Zoning Board of Appeals Member James Reed B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member Fred Smith B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member Glen Sarnowski B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member – vacant B8010.1 $100.00 annually $105.00

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 16-2022 adopted 01.01.2022

 

A brief discussion was held on the budgeted salary for the Town Supervisor.   Supervisor Doyle announced he would not be accepting a salary for the Town Supervisor position.  Supervisor Doyle asked that the Town Board consider transferring money from the salary line to the contractual line for him to use for printer supplies for his home, a possible “hot spot” from Verizon for internet access at his home and increased mileage expenses when he travels to conduct Town of Denmark business.

Board Member Jones offered a resolution, seconded for adoption by Board Member Wadsworth as follows:

Resolution #17-2022: The Town of Denmark Town Board hereby directs that $5000.00 be moved from budget code A1220.1 to budget code A1220.4 in the adopted 2022 Town of Denmark Budget.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   abstains                                                               Resolution 17-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Fazio as follows:

Resolution #18-2022 The Town of Denmark Authorizes Supervisor Doyle to sign INSUREDS CONSENT TO RECEIVE ELECTRONIC DOCUMENTS provided by ESA to provide documents related to insurance coverages written through or quoted by/in the form of electronic records.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 18-2022 adopted 01.01.2022

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #19-2022 The Town of Denmark readopts the Commercial Zoning Permit Fee Schedule and Residential Zoning Permit Fee Schedule that is attached.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 19-2022 adopted 01.01.2022

 

Board Member Jones offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #20-2022 The Town of Denmark hereby authorizes Supervisor Doyle to sign the 2022 Dog Control Officer Agreement.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 20-2022 adopted 01.01.2022

 

Discussion was held on the appointment of a Town Attorney.  Supervisor Doyle will contact Conboy, McKay, Bachman & Kendall to se what the status of that firm will be in 2022.

 

Supt. Mahar asked that the salary schedule be amended to include temporary highway department employees who are paid $19.00 per hour on a biweekly basis from budget code DA5130.1.

 

Board Member Wadsworth offered a resolution, seconded for adoption by Board Member Rowsam as follows:

Resolution #21-2022 The Town of Denmark Town Board hereby rescinds Resolution 16-2022 and adopts the following salary schedule for 2022:

Bi-Weekly Payroll
Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (26)
Town Clerk / Tax Collector Greene A1410.11 $32,000.00 bi-weekly $1,230.77
Highway Supt. Mahar A5010.1 $53,000.00 bi-weekly $2,038.46
Assessor William Vargulick A1355.1 $20,000.00 bi-weekly $769.23
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (26)
Court Clerk Prudence L. Greene A1110.13 $11,927.00 bi-weekly $458.73
Custodian Sandy Wadsworth A5132.1 $20.00 per hour bi-weekly  
Deputy Clerk Sue Kirch – Corey A1410.12 $16.00 per hour bi-weekly
Monthly Payroll
Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period (12)
Town Supervisor Scott Doyle A1220.1 $18,000.00 monthly $1500.00
Councilman Fred Wadsworth A1010.1 $2,240.00 monthly $186.67
Councilman Frank Fazio Jr A1010.1 $2,240.00 monthly $186.67
Councilman Peter Jones A1010.1 $2,240.00 monthly $186.67
Councilman Scott Doyle A1010.1 $2,240.00 monthly $186.67
Town Justice Kiernan A1110.11 $15,218.00 monthly $1,268.17
Town Justice A1110.11 $ 5,572.00 monthly $464.33
Deputy Court Clerk Rachael B. Vary A1110.14 $4,200.00 monthly $350.00
ZEO Lloyd Woodruff  B8010.1 $15.25 per hour monthly *Will be reported
Planning Board Chair Kevin Gaines B8020.1 $840.00 monthly $70.00
Planning Member Patrick Mahar B8020.1 $600.00 monthly $50.00
Planning Member John Williams B8020.1 $600.00 monthly $50.00
Planning Member Debra Der B8020.1 $600.00 monthly $50.00
Planning Member Mary M. Jones B8020.1 $600.00 monthly $50.00
Planning Member Thomas Beyer B8020.1 $600.00 monthly $50.00
Planning Member B8020.1 $600.00 monthly $50.00
Planning Secretary Amanda Clark B8020.1 $600.00 + $14.00 per hour monthly $50.00 + *reported hours at $14.00 per
Quarterly Payroll
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period
Court Bailiff Joseph E. Greene A1110.12 $ 3,256.00 quarterly $814.00
Deputy Court Bailiff Duane St. Louis A1110.12 Will be reported
Water Clerk Prudence Greene SW1 8310.12 $ 1,200.00 quarterly $300.00
Supt of Water Patrick Mahar SW1 8310.11 $ 1,500.00 quarterly $375.00
Web Admin Prudence Greene A1010.42 $ 1,100.00 quarterly $275.00
Registrar Prudence Greene B4020.11 $    400.00 quarterly $125.00
Deputy Registrar Lori Wheeler B4020.12 $    100.00 quarterly $  25.00
Teamster Contract Article 24: WAGES AND HOURS – effective 01/01/2022
Working Supervisor

$22.31 hour

M.E.O.

$21.51 per hour

Probationary

$20.45 per hour

Temporary Highway Employee $19.00 to be paid bi weekly from DA 5130.1
Annual Payroll to be paid 1 time in December
Appointed Position and Name Budget Code Annual Salary Frequency Gross Amount per pay period
Board of Assessment Review Chair Debra Der A3610.41 $410.00 annually $410.00
Member Board of Assessment Review John Astafan A3610.41 $130.00 annually $130.00
Member Board of Assessment Review Jamie Haggett A3610.41 $130.00 annually $130.00
Zoning Board of Appeals Chair Charles Haggett B8010.1 $250.00 annually $250.00
Zoning Board of Appeals Member James Reed B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member Fred Smith B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member Glen Sarnowski B8010.1 $100.00 annually $105.00
Zoning Board of Appeals Member – vacant B8010.1 $100.00 annually $105.00

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 21-2022 adopted 01.01.2022

 

 

Being as there was no further business before the Town Board Council Member Wadsworth offered a resolution, second for adoption by Council Member Rowsam as follows:

Resolution #22-2022 The Town of Denmark Town Board hereby adjourns its 2022 organizational meeting at 1:37pm.

Roll Call Vote recorded as follows:

Member Fazio                   Aye

Member Jones                  Aye

Member Rowsam            Aye

Member Wadsworth      Aye

Supervisor Scott Doyle   Aye                                                                        Resolution 22-2022 adopted 01.01.2022

 

 

Prudence L. Greene

Town of Denmark Town Clerk

Attachments